According to the National Statistics Institute, there are more than 3.2 million small businesses in Spain, of which around 130,000 fall in the bracket from 10 to 49 employees.
Therefore, to round things out, we have put together a guide informing you about the best time-tracking software for companies with around 20 employees, or a similar headcount, whether 15 or 35.
What requirements should a time-tracking software for 20-employee SMEs meet?
- Adapted to comply with the Digital Timekeeping Law for 2026, which requires timekeeping through electronic methods that allow remote access by the Labour Inspectorate and guarantees traceability, immutability, and four years of record retention.
- Prepared to meet other key regulations, such as GDPR, the Spanish LOPDGDD, or the new Artificial Intelligence Regulation (AI Act).
- That you pay only for the functions you actually need and that it is scalable to adapt to the company’s growing needs.
- With customer support and personalized guidance for setup or resolving questions about how the app works.
- With an attractive and functional design, with options clearly visible, so that any employee can use it almost without training.
Best time-tracking software for 20-employee SMEs
Kronjop
Kronjop is a time-tracking software that stands out for its affordable price, its video-based customer service, and its compliance guarantee (it is designed to meet the new AI regulatory framework).
Features
- Scalable—start with basic time-entry features and grow into new functionalities.
- Pay-as-you-go—you pay only for the features you use.
- No fixed monthly fees or long-term commitments.
- Modern design with an interface updated in January 2026.
- Geolocation synced with Google Maps.
- AI for inquiries and automatic updates to regulatory changes.
Pricing
- Essential Plan: $2.40 per user per month (up to 5 users).
- Higher-tier plans: priced on a budget basis according to company size and required features.
Recommended for
Small businesses with around 20 employees looking for a scalable solution, personalized customer support, and guaranteed legal compliance.
Hubstaff
Hubstaff is an international time-tracking and productivity tool widely used by remote teams and mobile staff. It shines for its GPS tracking and broad range of business integrations.
Its focus leans more toward productivity and project management than on compliance with a specific national labor regulation, so proper configuration is required to align with current legal frameworks.
Features
- GPS tracking for field personnel.
- Productivity and activity reports.
- Integrations with tools like Asana or QuickBooks.
- Payroll management and automated invoicing.
Pricing
- Starter: $4.99 per user per month (minimum 2 users).
- Grow: $7.50 per user per month.
- Team: $10 per user per month.
- Enterprise: $25 per user per month.
Recommended for
Companies with distributed teams or field staff that need time-tracking combined with location tracking and project management.
Sesame
Sesame is a tool aimed at small and medium-sized businesses seeking a comprehensive, visually oriented solution. It combines digital time-tracking with planning, vacations, and team management.
Its scope goes beyond simple timekeeping, integrating HR processes into a single platform.
Features
- Shift planning and work calendars.
- Employee portal with document management.
- Payroll, invoicing, HR.
- Exportable reports and analytics dashboards.
Pricing
- HR Time Plan: €71.25 monthly fixed fee + €4.75 per employee per month.
Recommended for
Companies looking to combine digital time-tracking with human resources management in a single tool.
